Official rules for Film Jam Eindhoven

This code of conduct was adapted from, on 19-12-2021

Film Jam 2024 by E.S.F.F. Dekate Mousa and E.S.T.V. Doppio


All team members are equally responsible for any harm that might occur to the team members, gear or anything else that happens during the Official Time Period. Film Jam is in no way responsible. All rights for the film made during Film Jam are reserved for the team and team members, with the exception that the film keeps the required slates as seen in section ‘L. Credits’ when distributed after the Film Jam ends.

A. Times

The competition of the  Film Jam will occur between Friday 10:00 local time and the following Sunday 10:00 local time. This is the Official Time Period. (Extra hours before and after the competition are for the kickoff and award show). Only work that meets the deadline will be officially part of the competition. All films that match the requirements and that are received on Sunday (on-time) will be screened.

B. Creative process

The entire creative process must take place during the Official Time Period.  Any creative work in advance of the competition weekend is prohibited. Creative work includes, but is not limited to:

  • Writing the script
  • Rehearsing
  • Costume/Set Design
  • Shooting
  • Editing
  • Sound Design
  • Rendering
  • Outputting to tape or other media

C. Preparation

The only work to begin prior to the Official Time Period is:

  • Organizing Crew
  • Organizing Cast
  • Securing Equipment
  • Scouting/Securing Locations

D. Footage

All footage must be shot within the Official Time Period of the project.

Animation and special effects are permitted, but must be created during the Official Time Period.

No stock footage or footage shot or created at another time may be used unless the footage is part of a post-production effect or on a background monitor, i.e., a television, as long as the team has rights to the stock footage and the stock footage is placed over or under footage that is shot within the Official Time Period. Allowed stock footage includes bullets, fires, explosions, chromakeyed backgrounds, etc., but stock footage of people or other performers is not allowed.

Pre-made sequences or compositions that are available to all via purchase or download are permitted if a majority of frames contain content (e.g., text or images) created within the Official Time Period. The pre-made portion of the sequence may not include people or other performers.

Still photographs are permitted, provided that the team has the rights to them. The photos do not need to be created during the Official Time Period; however, stills created outside of the Official Time Period may not be used in sequence to create the illusion of motion.

Permissible stock footage, permissible pre-made sequences, and still photographs must all be accompanied by a Materials Release demonstrating that the team has rights to use them.

Under no circumstance shall any film contain genitals or sexual acts.

E. Kickoff event

Each participating team must have at least one representative present at the official Kickoff Event of the Film Jam .

F. Required elements

Each participating group will be assigned required elements that must appear in its film. These can include (but are not limited to) a genre, a character, a prop, a line of dialogue, or a film technique. The final elements will be revealed right before the Official Time Period begins. In addition, any further required rules for each element will then be specified.

G. Team members

Any team can have no more than 8 members.

You must be 16 years or older to be part of a team crew or cast. You cannot, under any circumstances, have a cast or crew who are younger than 16 years old. All cast and crew must be volunteers. Each team must make sure that anyone who is in their film is 16 years or older. If asked, a team should be able to prove this. A team is not allowed to hire actors, crew or other team members. Anything that happens to harm the safety of a team member is the sole responsibility of the team itself. Under no circumstances is Film Jam responsible for any harm done to a team member or someone else during the Official Time Period.

H. Safety regulations

Adhere to the Dutch law.
Any team that violates any law during the Official Time Period will be disqualified and reported to the local authorities.

I. Cameras & public filming

Any type of video or film camera may be used. There is no limit to the number of cameras.

When filming with drones make sure to adhere to the EASA law. Check this webpage for accurate information on your location.
When filming in public, make sure to adhere to all privacy laws of the Netherlands. Film Jam is not responsible for any privacy breaches, harm to team members or gear that might occur during the making of a/any film made in the Official Time Period.

J. Copyrights

Participating groups hold their own right to their own entry and by entering agree to allow Film Jam Eindhoven to distribute these films on their platforms.

It is permissible for a participating team to use pre-recorded music; however the participating team must have the rights to any music used in its film. As with music, pre-recorded sound effects are allowed, but you must have rights to use them. Note: Song parodies (i.e., use of identifiable pre-existing compositions with new or altered lyrics or music) may not be included in the film without a signed release from the composition’s rights holder. This rule applies without regard to whether the song parody arguably constitutes “fair use” under US, European or international copyright law.

K. Total running time

The finished film must be a minimum of 4 minutes in duration, and a maximum of 7 minutes in duration—not including end credits. In other words, the official running time begins after the required Film Jam slates and ends prior to the end credits. The required slates and the end credits do not count towards the minimum time of 4 minutes. The film story may not be longer than 7 minutes.

L. Credits

Pre-film Required Slates

Before the finished film begins, the media should have…

  • 5 seconds of black
  • 10 seconds of a title card with: team name, title, genre
  • 5 seconds of the official Film Jam title card (Provided to each Team by the organization)
  • 2 seconds of black

End Credits

Credits at the end of each film are limited to a maximum of 60 seconds. The 60 seconds is considered additional to the length of the film, as stated above. (That is, a film may be 7 minutes long, with an additional 60 seconds of credits, for a total running time of 8 minutes.) Film Jam reserves the right to shorten any end credits that exceed the maximum length for screening purposes.

The end credits must include the words: This film was made for the Film Jam 2024 organised by E.S.F.F. Dekate Mousa and E.S.T.V Doppio. 

Slates And Credits After The Film Jam For any future screenings, online or otherwise, films should retain the pre-film title card that says: This film was made for the Film Jam organised by E.S.F.F. Dekate Mousa and E.S.T.V Doppio.

M. Required media formats

If your film does not conform to the official rules, it may be disqualified. Also, if your film cannot be viewed on Film Jam equipment during the screening, it may be disqualified.

Your film must be submitted with these requirements:

  • No more than 1080p, and a required H.264 compression.
  • Films must be of mp4 format.
  • Films are required to have subtitles when the main spoken language is not English. (if you do not know how to add subtitles to a film, you can contact the staff of Film Jam)

Films are submitted with the link supplied at the start of the event.

N. Submission notes

We recommend that you make sound levels relatively even throughout your film. (If your film has uneven sound or sound that peaks, it may be modified to protect the playback equipment.)

Projection specs vary from theater to theater and are beyond the control of the Film Jam. If your film is very dark, it may be difficult to see.

All films received on the evening of the deadline will be screened, presuming they meet the eligibility requirements.

O. Certification statement

The Entrant must submit a Certification Statement with their completed Entry, certifying adherence to all Official Rules.

P. Eligibility

To be eligible for the Project, Entries must be the original work of the Entrant; must not infringe third-party’s rights; must be suitable for publication (i.e., may not be obscene or indecent); must not contain obscene or pornographic material; may not contain defamatory statements about real person, company, organization or entity; may not invade privacy or other rights of any person, company or entity; may not in any other way violate applicable laws and regulations; and may not contain any copyrighted elements (other than as owned by the Entrant and/or Film Jam ).

Entries containing prohibited or inappropriate content as determined by the Film Jam in its sole discretion, to be inappropriate will be disqualified. Film Jam reserves the right to make the final determination as to which Entries are eligible. Film Jam reserves the right to refuse to screen a film or to make an announcement at the screening regarding the content of the film. Film Jam reserves the right to alter a film in order to remove or delete offensive or defamatory content.

Q. No pre-screening distribution

The Entrant should not distribute their entry/video in any way prior to it receiving its official Film Jam premiere screening. This includes uploading the video to any website or screening the film for groups of anyone other than the team. The Entrant is encouraged to make a trailer of their film and distribute that instead. This trailer should be no longer than 30 seconds.

R. Official film entry

To be certified as an Official Film Entry, each participating group’s film/video production must follow all rules herein. The Film Jam Eindhoven organizers reserve the right to screen only certified Official Film Entries.

S. Disqualification

Film Jam may, in their sole discretion, disqualify Entries deemed to be inappropriate or otherwise non-compliant.

T. Official winner

All certified “Official Film Entries” are eligible to compete for the title of “Best Jam”, amongst other awards, of the Film Jam.

U. Aftermovie

Film Jam has the right to film you for the purpose of an aftermovie and distribute this aftermovie on any online or offline media. If you have any objection to being filmed, you have the right to ask the staff of Film Jam not to use footage with you in it.